Contracting with Private Schools

I often get asked about private school contracting AND my answer is usually long--blog-length, if you will. 

As therapists, contracting with private schools can provide rewarding opportunities to support students in unique educational environments. However, how you execute these contracts will vary based on the payment model.

Understanding the differences in these models is key to ensuring your services are compliant, well-structured, and successful.

Here, I’ll outline the three most common payment models and the nuances of contracting under each.

Scenario 1: Contracting Through Local Public Schools
In some cases, private school students receive services funded by their local public school. These students typically have a service plan, which is similar to an IEP but is managed through the public school district. Even though you're serving students at a private school, the contract is often executed with the public school.

For example, a student attending a local Catholic school might be eligible for speech therapy, which is provided through the public school district under an established service plan. Your role would be to deliver services as outlined by the public school, adhering to their guidelines for compliance and qualifications.

How to Start This Type of Contract:
To begin, I'd recommend reaching out to the private school to express your interest. However, keep in mind that if their students are served through this model, the private school may direct you to the public school’s special education department. From there, you'll work with the public school to execute a contract based on their protocols, ensuring you meet their compliance standards.

Need support?  Check out my school contractor resources which can support you with entering that school sales and contracting  process utilized in public schools! 

Scenario 2: Contracting Directly with the Private School
Some private schools fund therapy services independently, either through their budget or special initiatives. In this model, the school itself is paying for the services, giving you more flexibility than you would have under state-mandated public school processes.

Since this model doesn't typically require you to follow specific state special education guidelines, you have more freedom in how you determine student qualifications and service delivery. I still recommend a formal contract with the school, which should address important aspects such as payment terms, timelines, and the obligations of both parties.

How to Start This Type of Contract:
Begin by reaching out to a decision-maker at the private school—usually someone in administration or a special education coordinator. Be prepared to offer creative service ideas, like group therapy or classroom collaborations, which can appeal to private schools looking for flexible service delivery and even specialized, tailored services.

Scenario 3: Seeing Private Clients IN Private Schools
In this model, the caregiver directly pays for therapy services, and the school simply serves as the location where therapy takes place. Your relationship is directly with the caregiver, similar to private practice, and there is no budgetary commitment from the school itself.

Because this model is more individualized, the paperwork is primarily between you and the caregiver. This includes things like privacy practices, payment agreements, and session documentation. Essentially, you are running a private client relationship but providing services in a private school setting.

How to Start This Type of Contract:
Your goal is to connect with caregivers who are seeking services for their children. One great way to get your foot in the door is by offering screenings at the private school. This can raise awareness about your services and give you an opportunity to communicate directly with parents. Once a relationship is established, you can set up a direct provider-client agreement with the caregiver.

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Which Payment Model Is Right for You?

Each of these contracting models offers distinct benefits depending on your preferences and business goals. Whether you prefer working within public school structures, partnering with private institutions, or developing direct relationships with caregivers, there’s an option that can suit your strengths and the needs of the students you serve.

❤️ Elise